Before entering catalogue it is leading to settle how you wish to have them displayed in your Items List. For example Myob records the items in an alpha-numeric sequence so if you have some products in the same category, you must plan how you wish to description them.
For this example we are going to be a wholesale writing materials store who buys assorted products that we sell to retailers. We have decided that for each of our products we will place three alphabet letters representing the stock and then three numbers running in sequence. So for example, Envelopes would be recorded as Env001, Env002, Env003 and Pens and Pencils Pen001, Pen002, Pen003 etc.
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In the catalogue Command Centre click on Items List and then on New at the lowest of the window. Type in the Item estimate you have chosen hit tab and then enter Name of the item.
At the lowest of the screen on the left hand sign you will see three check boxes giving you the selection to Buy This Item, Sell This Item and catalogue This Item. You may Buy This Item and use it to make up something distinct that you sell. For example you may be a lawn mower company that buys some parts that make up a fully assembled lawnmower that you sell. Again you may only Sell This Item as in the former example where you used some components to yield the product. I catalogue This Item is when you wish to keep track of your catalogue and accomplish quarterly stock takes.
When you check any of these Item boxes you are then prompted to allocate a code for each one checked. The I Buy This Item is ordinarily a Cost of Sales catalogue starting with the prefix 5-, the I Sell This Item is ordinarily an earnings catalogue starting with the prefix 4- and the I catalogue This Item is a Asset catalogue starting with the prefix 1-.
When you have completed this screen click on the Selling Details tab at the top. Enter the Base Selling Price that you will selling the item for and check that the other details such as Gst Code When Sold, Selling Unit of Measure, estimate of Item per Selling Unit are all literal, or make the requisite adjustments.
You are now able to enter catalogue quantities straight through the Purchases window or the Adjust catalogue window. There is a isolate video on how to enter Purchases so we will look at the Adjust catalogue window. You use this window when you currently have stock on hand which was purchased previously or when you need to make adjustments to your stock levels after a stock take for example.
In the catalogue Command Centre click on Adjust Inventory. You will see a default catalogue Journal Number, the Current Date and the selection to type a small Memo regarding this transaction. Enter the Item estimate that you wish to adjust. Tab over and add the Quantity you have in stock, the Unit Cost you paid for that item and an estimate will automatically appear. You must allocate an catalogue code for this adjustment which affects your Cost of Sales. If you do not already have a Stock Adjustment code you can of course originate one now. Hit enter in the catalogue column - this will take you to your catalogue Codes List. Cost of Sales codes start with a 5- so in Look for: type in 5 and hit tab. Choose what estimate you would like to use and click on New at the lowest of the window. Enter the catalogue Code and catalogue Name. Click Ok and you will return to the Adjust catalogue window where you now can enter the new catalogue Code.
Once you have recorded your adjustment journal, you will now see that your Item will have Buying History on its information Card.
Myob - How to Enter inventory